About the Company
The Town of Aurora is a vibrant and growing community located in the heart of York Region. Dedicated to serving our residents, we are committed to excellence in municipal services, fostering a supportive work environment, and upholding public trust. Join our team and contribute to the effective management and accessibility of vital public records, ensuring transparency and efficiency for our community.
Job Description
We are seeking a dedicated and meticulous Public Records Assistant to join our administrative team. This full-time position operates during daytime hours and offers an excellent pension plan, reflecting our commitment to employee well-being and long-term security. The successful candidate will play a crucial role in maintaining and organizing municipal records, ensuring their accuracy, confidentiality, and accessibility in accordance with established policies and provincial legislation.
Key Responsibilities
- Process, file, and retrieve municipal documents and records, both physical and digital.
- Assist the public and staff with records requests, adhering to privacy and access to information guidelines.
- Maintain the integrity and organization of the town's records management system.
- Prepare documents for archiving, scanning, and digitization.
- Perform data entry and verification to ensure accurate record-keeping.
- Assist with the implementation of records retention schedules and disposition processes.
- Provide administrative support to various departments as required.
- Ensure compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and other relevant regulations.
Required Skills
- High school diploma or equivalent.
- Minimum of 1 year of administrative or office experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Effective written and verbal communication skills.
Preferred Qualifications
- Post-secondary education in office administration, records management, or a related field.
- Experience with electronic document management systems (EDMS).
- Familiarity with municipal government operations and related legislation (e.g., MFIPPA).
Perks & Benefits
- Excellent defined-benefit pension plan (OMERS).
- Comprehensive health and dental benefits.
- Paid vacation and sick leave.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Work-life balance with standard daytime hours.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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