About the Company
West Sussex County Council is dedicated to serving the community of West Sussex, England. We are a major employer in the region, providing a wide range of public services including education, social care, highways, and public records management. Our commitment to our employees is reflected in our supportive work environment, opportunities for professional development, and comprehensive benefits packages, including one of the best public sector pension schemes available.
Job Description
We are seeking a diligent and organised Public Records Assistant to join our dedicated team in Horsham. This entry-level role is perfect for someone looking to start a stable career in public service with excellent long-term benefits. You will play a crucial role in maintaining the integrity and accessibility of historical and current public records, ensuring compliance with data protection and archiving standards. Full training will be provided to the successful candidate, making this an ideal opportunity for those eager to learn and contribute to their local community.
Key Responsibilities
- Assist in the organisation, indexing, and cataloguing of public records, both physical and digital.
- Retrieve and re-file documents accurately and efficiently upon request from internal departments and the public.
- Ensure the secure storage and preservation of sensitive and historical documents.
- Support the digitisation efforts of the public records archive.
- Respond to enquiries about public records in a timely and professional manner, adhering to confidentiality guidelines.
- Maintain accurate records of all document movements and access requests.
- Undertake general administrative duties to support the Public Records team.
Required Skills
- Excellent organisational and administrative skills.
- Strong attention to detail and accuracy.
- Proficiency in basic computer applications (e.g., Microsoft Office Suite).
- Ability to work independently and as part of a team.
- Good communication and interpersonal skills.
- A proactive and methodical approach to tasks.
Preferred Qualifications
- Previous experience in an administrative or office support role.
- Familiarity with record-keeping principles or information management systems.
- Interest in history, archives, or public administration.
Perks & Benefits
- Excellent public sector pension scheme.
- Generous annual leave allowance.
- Comprehensive training and development opportunities.
- Employee assistance program.
- Cycle to Work scheme.
- Flexible daytime working hours (Monday-Friday).
- Supportive and collaborative work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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