About the Company
The Country Fire Authority (CFA) is a volunteer and community-based fire service that protects lives and property in regional and rural Victoria, and responds to a wide range of emergencies. We are deeply embedded in our communities, relying on dedicated individuals to support our vital operations, both on the front lines and behind the scenes. Join a team committed to community safety and making a tangible difference.
Job Description
We are seeking a highly organised and proactive RFS Admin Assistant to provide essential administrative support to our regional fire service operations. This role is crucial in ensuring the smooth day-to-day functioning of our Dandenong office, assisting with various administrative tasks, record-keeping, and communication to support our volunteer firefighters and staff. The successful candidate will play a key role in maintaining operational efficiency and supporting our critical mission of protecting the community.
Key Responsibilities
- Manage and maintain office records, databases, and filing systems (both physical and digital).
- Prepare and distribute correspondence, reports, and other documents.
- Coordinate meetings, including scheduling, room bookings, and minute-taking.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Assist with data entry and basic financial administration tasks, such as processing invoices and expense claims.
- Order and manage office supplies and equipment.
- Provide general administrative support to staff and volunteers as required.
- Maintain a high level of confidentiality and discretion in all tasks.
- Assist with event coordination and community engagement initiatives.
Required Skills
- Minimum 6 months of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organisational and time management skills.
- Strong written and verbal communication abilities.
- Demonstrated ability to work independently and as part of a team.
- High attention to detail and accuracy.
- Ability to multitask and prioritise in a fast-paced environment.
Preferred Qualifications
- Experience working within a government, emergency services, or not-for-profit organisation.
- Knowledge of basic accounting principles or financial administration.
- Current Victorian Driver's License.
- Certificate III or IV in Business Administration or a related field.
Perks & Benefits
- Meaningful work supporting essential community services.
- Supportive and collaborative team environment.
- Opportunities for professional development and training.
- Generous leave entitlements.
- Access to employee assistance program.
- Contribution to community safety and resilience.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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