About the Company
Bank of Ireland Group is one of Ireland’s leading financial services institutions, with a proud history of serving customers for over 230 years. While our roots are deep in banking, we are constantly innovating and expanding our services. We value diversity, inclusion, and the well-being of our colleagues. We are committed to fostering a supportive and dynamic work environment, embracing modern work models to attract top talent from various backgrounds.
Job Description
We are seeking a highly organized and self-motivated Virtual Scheduling & Calendar Assistant to join our growing remote team. This part-time role is perfect for individuals looking for flexible work arrangements, requiring no prior degree or extensive experience. You will be instrumental in managing complex calendars, coordinating meetings, and ensuring efficient scheduling for our teams. This is a 100% remote position, offering the flexibility to work from your home in Northern Ireland. We provide comprehensive training and support to ensure your success in this role, making it an ideal opportunity for those starting their career or seeking a change.
Key Responsibilities
- Manage and maintain multiple calendars for executives and team members.
- Schedule internal and external meetings, appointments, and conferences.
- Coordinate meeting logistics, including sending invitations, tracking RSVPs, and preparing basic agendas.
- Handle rescheduling requests and conflict resolution efficiently.
- Prepare and distribute meeting reminders and follow-up communications.
- Utilize scheduling software and communication tools effectively.
- Provide administrative support as needed to ensure smooth daily operations.
- Maintain confidentiality and exercise discretion in all communications and tasks.
- Proactively identify scheduling conflicts and propose solutions.
Required Skills
- Excellent organizational and time management abilities.
- Strong verbal and written communication skills in English.
- Proficiency in using common calendar software (e.g., Google Calendar, Outlook Calendar).
- Ability to work independently and manage priorities in a remote setting.
- Reliable internet connection and a dedicated home office space.
- Attention to detail and a proactive approach to tasks.
- Problem-solving skills and adaptability.
Preferred Qualifications
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Basic understanding of professional email etiquette.
- Previous experience in customer service or administrative support roles is a plus, but not required.
- A strong desire to learn and grow within an administrative support function.
Perks & Benefits
- Competitive hourly pay.
- Flexible part-time hours.
- 100% remote work opportunity.
- Comprehensive training and professional development.
- Supportive and collaborative team environment.
- Opportunity to contribute to a leading financial institution.
- Employee assistance program.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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