About the Company
The Brisbane City Council is Australia’s largest local government and is committed to making Brisbane a city of neighbourhoods that provides a high quality of life for all residents. We strive to deliver excellent services, manage the city’s growth, and protect our unique environment. Joining our team means becoming part of an organisation that values community, integrity, and professional development.
Job Description
We are seeking a dedicated and organised Council Admin Assistant to join our local government team in Brisbane. This role is crucial in providing comprehensive administrative support to various council departments, ensuring smooth daily operations and efficient service delivery to our community. You will be an integral part of a supportive team, working in a dynamic environment that contributes directly to the betterment of our city.
Key Responsibilities
- Provide administrative support to council officers and departments, including drafting correspondence, preparing reports, and managing schedules.
- Manage incoming and outgoing communications, including phone calls, emails, and mail, directing enquiries to appropriate personnel.
- Organise and coordinate meetings, including booking venues, preparing agendas, distributing minutes, and ensuring follow-up actions are completed.
- Maintain accurate and up-to-date electronic and physical filing systems, adhering to strict record-keeping policies.
- Assist with data entry, spreadsheet management, and other clerical tasks as required to support team objectives.
- Process invoices, expense claims, and procurement requests in line with council financial procedures.
- Greet visitors and provide general information to the public, maintaining a professional and helpful demeanor.
- Order and maintain office supplies, ensuring adequate stock levels.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organisational and time management skills with the ability to prioritise tasks.
- Excellent written and verbal communication skills.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
- Attention to detail and accuracy in all administrative tasks.
- Ability to work effectively both independently and as part of a team.
Preferred Qualifications
- Previous experience in an administrative role, preferably within a government or public sector environment.
- A Certificate III or IV in Business Administration or a related field.
- Familiarity with local government operations and processes.
- Experience with records management systems.
Perks & Benefits
- Competitive salary and superannuation contributions.
- Generous leave entitlements, including personal and annual leave.
- Opportunities for professional development and career growth within local government.
- Access to an employee assistance program.
- A supportive and collaborative work environment.
- Convenient location with access to public transport.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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