School Admin Manager – State Department of Education

About the Company

The NSW Department of Education is committed to delivering world-class education services across New South Wales. We support public schools to provide high-quality learning environments and experiences for students, foster professional development for educators, and build strong community connections. Our dedicated administrative teams are vital in ensuring the smooth and efficient operation of our schools, contributing directly to the success of our students and staff.

Job Description

We are seeking a highly organized and proactive School Admin Manager to join a vibrant school within the NSW Department of Education. This role is crucial for the efficient functioning of the school’s administrative operations, overseeing office staff, managing records, and providing essential support to the Principal and teaching staff. The successful candidate will be a pivotal member of the school leadership team, ensuring compliance with departmental policies and procedures, and fostering a positive and productive school environment.

Key Responsibilities

• Manage and supervise school administrative and support staff, including performance management and professional development.
• Oversee the daily operations of the school office, ensuring efficient administrative processes.
• Manage school records, databases, and information systems, maintaining accuracy and confidentiality.
• Prepare and manage school budgets, financial reports, and procurement processes in line with departmental guidelines.
• Liaise with parents, students, staff, and external stakeholders, providing excellent customer service and information.
• Coordinate school events, excursions, and parent-teacher meetings, ensuring smooth logistical arrangements.
• Implement and maintain school policies and procedures, ensuring compliance with departmental and legislative requirements.
• Provide administrative support to the Principal and teaching staff as required.
• Handle student enrollment processes and associated record-keeping.
• Manage school communication channels, including newsletters, notices, and digital platforms.

Required Skills

• Demonstrated experience in an administrative or office management role, preferably within an education setting.
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
• Excellent written and verbal communication skills.
• Proficiency in using office software, including word processing, spreadsheets, and database management (e.g., Microsoft Office Suite).
• Ability to work effectively both independently and as part of a team.
• Strong attention to detail and accuracy.
• Proven ability to supervise and lead administrative staff.
• Current Working With Children Check (WWCC) or willingness to obtain.

Preferred Qualifications

• A diploma or degree in Business Administration, Office Management, or a related field.
• Experience with NSW Department of Education specific administrative systems (e.g., Sentral, SAP).
• Knowledge of public education policies and procedures in New South Wales.
• First Aid Certificate.

Perks & Benefits

• Competitive salary package commensurate with experience.
• Generous leave entitlements and superannuation benefits.
• Opportunities for professional development and career advancement within the NSW Department of Education.
• Supportive and collaborative work environment.
• Contribution to a vital public service and the local community.
• Work-life balance initiatives.

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