About the Company
Glasgow City Council is committed to providing outstanding education and support services across our vibrant city. As a key local authority, we strive to create positive learning environments and ensure efficient administrative operations that underpin the success of our educational initiatives. Join a dedicated team working to make a real difference in the lives of Glasgow’s students and families.
Job Description
We are seeking a highly organised and proactive Clerical Assistant to join our Department of Education team on a term-time contract. This role is essential in providing comprehensive administrative support to ensure the smooth and efficient running of departmental operations, particularly during school term periods. The successful candidate will play a vital role in managing communications, maintaining records, and assisting with general office duties, contributing directly to our mission of supporting education in Glasgow.
Key Responsibilities
- Provide comprehensive administrative support to the Department of Education staff.
- Manage and prioritise incoming and outgoing correspondence, including emails and postal mail.
- Maintain accurate and up-to-date filing systems, both digital and physical.
- Assist with data entry, record-keeping, and database management.
- Prepare and format documents, reports, and presentations as required.
- Handle telephone enquiries professionally and direct calls to appropriate personnel.
- Assist with scheduling appointments and coordinating meetings.
- Order and manage office supplies, ensuring adequate stock levels.
- Support the organisation of events and activities within the department.
- Adhere to all council policies and procedures, including data protection regulations.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organisational and time management skills.
- Strong written and verbal communication abilities.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Experience in an administrative or clerical role.
Preferred Qualifications
- Previous experience working within an educational or public sector environment.
- Knowledge of local government administrative processes.
- SQA National 5 or equivalent in English and Administration.
Perks & Benefits
- Competitive salary package.
- Generous annual leave allowance aligned with term-time schedule.
- Membership in the Local Government Pension Scheme.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Contribution to vital public services.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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