Public Libraries Central Admin – Quiet Office Role

About the Company

Salford City Council is committed to providing excellent public services to the vibrant communities of Salford. Our libraries are at the heart of our community engagement, offering resources, learning opportunities, and cultural events. The Central Administration team provides vital behind-the-scenes support to ensure the smooth operation of our entire library network, enabling our frontline staff to focus on serving the public.

Job Description

We are seeking a diligent and organised individual to join our Public Libraries Central Admin team in a quiet office environment. This role is crucial for maintaining the administrative backbone of our library services, involving tasks that require meticulous attention to detail and a proactive approach. You will be responsible for a range of administrative duties, ensuring efficient record-keeping, data management, and operational support for our library branches. This is an ideal opportunity for someone who thrives in a structured setting and enjoys contributing to public service from a supportive, administrative capacity.

Key Responsibilities

• Process and manage library resource orders, invoices, and departmental expenses.
• Maintain accurate digital and physical records of library assets and inventory.
• Assist with data entry and management using various administrative software.
• Prepare and collate reports for internal review and strategic planning.
• Handle internal correspondence and manage departmental calendars/schedules.
• Support the wider library team with general administrative tasks as required.
• Ensure confidentiality and data protection compliance in all administrative activities.
• Organize and archive documents, maintaining an efficient filing system.
• Coordinate minor facility requests and office supply management.

Required Skills

• Proven experience in an administrative or office support role (minimum 12 months).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Good written and verbal communication skills.
• A methodical approach to tasks and problem-solving.

Preferred Qualifications

• NVQ Level 2 or equivalent in Business Administration.
• Experience with library management systems or similar database software.
• Familiarity with public sector administrative procedures.
• An interest in public libraries and community services.

Perks & Benefits

• Generous annual leave entitlement.
• Local Government Pension Scheme.
• Opportunities for professional development and training.
• Employee assistance programme.
• Flexible working options where possible.
• Cycle to Work scheme.
• Discount schemes for local amenities.

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