About the Company
The Tasmanian Department of Justice plays a crucial role in maintaining and enhancing the justice system for the benefit of all Tasmanians. Our work spans a wide range of areas, including courts, legal aid, correctional services, and consumer affairs, all dedicated to upholding the rule of law and ensuring a safe, fair, and inclusive community. We are committed to fostering a supportive and professional work environment where accuracy and integrity are paramount.
Job Description
We are seeking a highly meticulous and organized Records Management Assistant to join our dedicated team within a key government agency in Launceston. This role is essential for the efficient and secure handling of critical government records. The successful candidate will be responsible for maintaining precise documentation, ensuring compliance with departmental policies and government regulations, and supporting the overall information management lifecycle. Accuracy is paramount in this role, requiring exceptional attention to detail and a commitment to maintaining the integrity of our records.
Key Responsibilities
- Accurately file, retrieve, and track physical and electronic government records in accordance with established procedures.
- Perform data entry with exceptional precision, updating record management systems to reflect current status and location.
- Assist with the scanning, indexing, and quality control of documents for digital archiving.
- Ensure strict adherence to departmental records management policies, procedures, and relevant government legislation.
- Respond to requests for information and records from internal stakeholders, ensuring timely and secure access.
- Conduct regular audits and inventories of records to maintain accuracy and identify discrepancies.
- Assist in the preparation of records for off-site storage or destruction, following approved retention schedules.
- Support the implementation of new records management initiatives and technologies.
- Maintain confidentiality and security of all sensitive information.
- Provide general administrative support to the records management unit as required.
Required Skills
- Proven experience in an administrative or office support role, with a focus on data entry or record keeping.
- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills.
- Proficiency in using office software, including Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Excellent written and verbal communication skills.
- Demonstrated ability to maintain confidentiality and handle sensitive information discreetly.
- Understanding of the importance of compliance with policies and procedures.
Preferred Qualifications
- Previous experience working within a government agency or a highly regulated environment.
- Familiarity with electronic document management systems (EDMS) or records management software.
- A certificate or diploma in Business Administration, Information Management, or a related field.
- Understanding of Australian Government records management standards (e.g., PROV, NAA guidelines).
Perks & Benefits
- Generous superannuation contributions.
- Opportunities for professional development and training within the public sector.
- Access to employee assistance programs.
- Comprehensive leave entitlements (annual leave, personal leave, long service leave).
- Stable and supportive work environment within a vital government department.
- Contribution to meaningful public service work.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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