About the Company
The Country Fire Authority (CFA) is a volunteer and community-based fire service dedicated to protecting the lives and property of Victorians. Serving over 3.3 million people across the state, CFA works closely with local communities, providing emergency response, fire prevention, and community education services. We are committed to fostering a supportive and inclusive environment for our dedicated staff and volunteers.
Job Description
We are seeking a proactive and organised RFS Admin Assistant to provide essential administrative support to our Rural Fire Service (RFS) operations based in Werribee. This role is crucial in ensuring the smooth day-to-day running of our local fire service activities, supporting our volunteers and staff who are on the front lines. The ideal candidate will be detail-oriented, possess excellent communication skills, and be passionate about contributing to community safety.
Key Responsibilities
- Manage general office administration including filing, data entry, and correspondence.
- Assist with the coordination of RFS training sessions, meetings, and events.
- Maintain accurate records of personnel, equipment, and incidents.
- Process invoices, expense claims, and manage petty cash in accordance with financial policies.
- Handle incoming calls and emails, directing inquiries to the appropriate personnel.
- Prepare reports, presentations, and other documents as required.
- Support the RFS team with logistics, including travel arrangements and resource allocation.
- Ensure compliance with all relevant CFA policies and procedures.
Required Skills
- Proven experience in an administrative support role (minimum 1 year).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organisational and time management abilities.
- Ability to work independently and as part of a team.
- High level of attention to detail and accuracy.
- Demonstrated ability to handle confidential information with discretion.
Preferred Qualifications
- Previous experience working within an emergency services, government, or not-for-profit environment.
- Knowledge of rural fire service operations or emergency management procedures.
- Experience with database management systems.
- First Aid certification.
Perks & Benefits
- Competitive salary and superannuation.
- Opportunity to make a meaningful contribution to community safety.
- Supportive and collaborative team environment.
- Ongoing professional development and training opportunities.
- Access to employee assistance program.
- Flexible work arrangements (subject to operational requirements).
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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