About the Company
The Western Australian Department of Mines, Industry Regulation and Safety (DMIRS) plays a crucial role in regulating Western Australia’s resources sector, fostering safe workplaces, and ensuring fair trading practices. With a strong commitment to public service and regional development, DMIRS operates across various locations, including vital regional hubs like Newman. We are dedicated to maintaining high standards of governance and operational excellence, supporting a thriving and responsible industry for the benefit of all Western Australians.
Job Description
We are seeking a diligent and highly accurate Records Management Assistant to join our team in Newman. This vital role within a government agency environment requires meticulous attention to detail and a commitment to maintaining precise records. The successful candidate will be responsible for the systematic organisation, classification, storage, and retrieval of critical documents and data. You will play a key part in ensuring compliance with government record-keeping policies and contributing to the efficient operation of our office. Full training will be provided to ensure you are equipped with the necessary skills and knowledge to excel in this role.
Key Responsibilities
- Organise, classify, and index physical and electronic records according to established agency guidelines.
- Perform data entry and update records systems with a high degree of accuracy and efficiency.
- Assist with the retrieval and distribution of documents to staff as required, maintaining strict confidentiality.
- Conduct regular audits of records to ensure completeness, accuracy, and compliance.
- Prepare records for archiving, scanning, and secure destruction in line with retention schedules.
- Provide administrative support related to records management, including responding to inquiries.
- Utilise various office software and specialised records management systems.
- Adhere to all departmental policies, procedures, and relevant government legislation concerning records.
Required Skills
- Demonstrated strong attention to detail and commitment to accuracy.
- Basic computer proficiency, including familiarity with Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organisational and time management skills.
- Ability to follow instructions and established procedures meticulously.
- Strong written and verbal communication skills.
- Ability to work effectively both independently and as part of a team.
- Commitment to confidentiality and ethical handling of sensitive information.
Preferred Qualifications
- High school diploma or equivalent.
- Previous administrative or office support experience (even if not directly in records management).
- Familiarity with government record-keeping principles or information management systems.
- Understanding of the importance of compliance and data integrity.
Perks & Benefits
- Competitive salary and superannuation contributions.
- Generous leave entitlements, including annual leave, sick leave, and personal leave.
- Opportunities for professional development and training within the public sector.
- Supportive and collaborative team environment.
- Contribution to vital public service initiatives in regional Western Australia.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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