About the Company
The Miami-Dade County Clerk of Courts serves the public and the justice system by providing efficient, accurate, and accessible court services. As a vital part of county government, we are committed to upholding the integrity of public records and ensuring transparency. Join a dedicated team that values public service, professional growth, and offers a stable work environment with outstanding benefits.
Job Description
We are seeking a diligent and detail-oriented Public Records Assistant to join our team in South Beach, Miami Beach. This full-time position operates during standard daytime hours, offering a consistent schedule that promotes work-life balance. As a Public Records Assistant, you will play a crucial role in maintaining the accuracy, accessibility, and integrity of official county records. This includes processing requests, organizing documents, and assisting the public in navigating our extensive archives. This role is ideal for individuals who are organized, meticulous, and dedicated to public service. In addition to a supportive work environment, this position comes with an excellent pension plan, comprehensive health benefits, and opportunities for professional development within the Miami-Dade County system.
Key Responsibilities
- Process, retrieve, and file a variety of public records and documents accurately and efficiently.
- Respond to public inquiries regarding records access, providing guidance and support in locating information.
- Maintain organized physical and digital filing systems, ensuring compliance with retention policies.
- Assist with data entry and document scanning to digitize and preserve public records.
- Verify the accuracy and completeness of submitted documents.
- Collaborate with internal departments to facilitate record requests and information sharing.
- Adhere to all legal and ethical guidelines regarding public records management and confidentiality.
Required Skills
- Strong organizational skills and attention to detail.
- Proficiency in basic computer applications (Microsoft Office Suite).
- Excellent verbal and written communication skills.
- Ability to handle sensitive information with discretion.
- Capable of working independently and as part of a team.
- High school diploma or equivalent.
Preferred Qualifications
- Associate's degree in Public Administration, Library Science, or a related field.
- Previous experience in an administrative, clerical, or records management role.
- Familiarity with public records laws and regulations.
- Experience with document management systems.
Perks & Benefits
- Excellent pension plan for long-term financial security.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off, including vacation, sick leave, and holidays.
- Life insurance and disability coverage.
- Opportunities for professional development and career advancement.
- Employee wellness programs.
- Stable and supportive work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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