About the Company
Notaires Associés St-Hyacinthe is a well-established notary firm dedicated to serving the legal needs of individuals and businesses in the Saint-Hyacinthe region. We pride ourselves on providing comprehensive and personalized legal advice in areas such as real estate, wills and estates, family law, and corporate law. Our commitment to client satisfaction and professional excellence drives everything we do. We foster a supportive and collaborative environment, believing in the growth and development of our team members.
Job Description
Are you looking to kickstart your career in the legal field? Notaires Associés St-Hyacinthe is seeking a motivated and detail-oriented Notary Public Assistant to join our team. This entry-level position is perfect for individuals eager to learn and grow within a professional legal environment. We provide extensive training to ensure your success, covering all aspects of administrative support within a notary office. You will play a crucial role in assisting our notaries with day-to-day operations, ensuring smooth workflow and efficient client service. No prior legal experience is required; we are looking for someone with a strong work ethic, excellent organizational skills, and a desire to build a career in law.
Key Responsibilities
- Assist notaries with the preparation and filing of legal documents.
- Manage and organize physical and electronic client files with strict confidentiality.
- Schedule appointments and manage notary calendars.
- Handle incoming calls and emails, directing inquiries appropriately.
- Perform general administrative duties such as scanning, photocopying, and data entry.
- Prepare correspondence and ensure accurate record-keeping.
- Support the front desk operations, welcoming clients and ensuring a positive experience.
Required Skills
- High school diploma or equivalent.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills in French and English (bilingualism is an asset in Quebec).
- Proficiency in basic computer applications (e.g., Microsoft Office Suite).
- Ability to maintain confidentiality and discretion.
- Eagerness to learn and adapt to new tasks.
- Professional demeanor and strong interpersonal skills.
Preferred Qualifications
- Completion of a legal administrative assistant program or related studies.
- Previous experience in an office environment (not necessarily legal).
- Familiarity with legal terminology (not required, but a plus).
Perks & Benefits
- Comprehensive training and mentorship program.
- Opportunities for professional development and career advancement.
- Competitive salary.
- Health and dental benefits package.
- Paid time off and holidays.
- Supportive and collaborative work environment.
- Modern office space in a convenient Saint-Hyacinthe location.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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