About the Company
The Sonoma County Probation Department is dedicated to enhancing public safety and promoting positive change within our community. We provide comprehensive probation services, including supervision, rehabilitation programs, and administrative support to ensure the effective operation of our judicial system. Join a team committed to making a difference in the lives of individuals and the safety of Santa Rosa.
Job Description
Are you looking for a meaningful career where you can contribute to public safety and community well-being? The Sonoma County Probation Department is seeking a motivated and detail-oriented individual to join our team as a Trainee Probation Office Administrator. This entry-level position is perfect for someone eager to learn and grow, as we provide comprehensive training from day one. No prior experience in probation or office administration is required; we are looking for candidates with a strong work ethic, excellent organizational skills, and a commitment to serving the public. You will play a vital role in supporting the daily operations of our probation office, contributing to the efficient delivery of services that impact lives.
Key Responsibilities
- Provide administrative support to probation officers and departmental staff.
- Maintain and organize confidential client files and departmental records.
- Assist with data entry, report generation, and correspondence.
- Answer phones, direct inquiries, and manage front desk operations.
- Schedule appointments and manage calendars for probation officers.
- Process incoming and outgoing mail and departmental communications.
- Ensure compliance with departmental policies and procedures.
- Operate standard office equipment, including computers, printers, and scanners.
- Learn and utilize specialized probation management software.
- Collaborate with team members to ensure smooth office operations.
Required Skills
- Strong organizational and time management abilities.
- Excellent verbal and written communication skills.
- Proficiency in basic computer applications (e.g., Microsoft Office Suite).
- Ability to handle sensitive information with discretion and confidentiality.
- A proactive and positive attitude with a willingness to learn.
- Ability to work effectively both independently and as part of a team.
- High school diploma or equivalent.
Preferred Qualifications
- Some experience in a customer service or administrative support role.
- Familiarity with government or public sector operations.
- Bilingual proficiency (especially Spanish).
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holidays.
- State retirement plan participation.
- Opportunities for career advancement within the county system.
- Life insurance and disability benefits.
- Professional development and training programs.
- Supportive team environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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