WFH Executive Assistant – Support Top Management

About the Company

Fortescue Metals Group is a global leader in the iron ore industry, recognised for its innovation, culture, and industry-leading development of infrastructure and mining assets in the Pilbara region of Western Australia. Committed to a sustainable future, we champion significant projects that deliver lasting benefits for our stakeholders and the communities in which we operate. We are a values-driven organisation seeking talented individuals to contribute to our continued success.

Job Description

We are seeking a highly organised, proactive, and discreet WFH Executive Assistant to provide comprehensive administrative and executive support to our top management team. This is a 100% remote position, allowing you to work from anywhere in Australia. You will be instrumental in ensuring the smooth and efficient operation of our executives’ schedules and administrative needs, contributing directly to their effectiveness and strategic initiatives. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs in a fast-paced virtual environment.

Key Responsibilities

• Proactively manage complex calendars, scheduling meetings, appointments, and conferences across multiple time zones.
• Coordinate and arrange virtual meetings, ensuring all necessary documentation and technology are prepared.
• Prepare and edit professional correspondence, presentations, reports, and other documents with accuracy and confidentiality.
• Act as a primary point of contact, screening calls and emails, and appropriately redirecting or responding on behalf of executives.
• Organise and maintain virtual filing systems, ensuring easy retrieval of critical information.
• Assist with research projects, data compilation, and preparation of briefs as required.
• Facilitate communication flow within the executive team and across departments.
• Manage expense reports and coordinate domestic and international travel arrangements as needed.
• Handle highly confidential and sensitive information with the utmost discretion and integrity.

Required Skills

• Proven experience as an Executive Assistant, ideally supporting C-level executives.
• Exceptional organisational and time management skills with the ability to prioritise effectively in a remote setting.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Microsoft Teams, Zoom).
• Superior written and verbal communication skills, with a keen eye for detail and grammar.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and exhibit a high level of professionalism.
• Proactive problem-solving abilities and a self-starter attitude.
• Ability to work autonomously and collaboratively within a remote team environment.

Preferred Qualifications

• Minimum of 3 years of executive support experience in a fast-paced corporate environment.
• Experience working in the mining, resources, or a similarly complex industrial sector.
• Project coordination or event management experience.
• Tertiary qualification in Business Administration or a related field.

Perks & Benefits

• Competitive annual salary package (AUD 85000-110000 per year).
• Enjoy the flexibility and convenience of a 100% remote work model.
• Opportunity to work directly with and learn from industry-leading executives.
• Access to professional development and continuous learning opportunities.
• Comprehensive health and wellness programs.
• A supportive and inclusive company culture.
• Contribution to significant global operations.

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