Bankruptcy Law Office Assistant – Data Entry & Client Contact

About the Company

Liberty Legal Group LLP is a prominent and rapidly growing law firm with a strong presence in the New Jersey metropolitan area, specializing in various legal practices, including a robust bankruptcy department. We are committed to providing exceptional legal services to our clients, guided by principles of integrity, professionalism, and client-focused solutions. Our firm fosters a supportive and dynamic work environment where every team member contributes to our collective success and client satisfaction.

Job Description

We are seeking a dedicated and detail-oriented Bankruptcy Law Office Assistant to join our busy Jersey City office. This essential role focuses on managing critical data entry tasks and serving as a primary point of contact for clients navigating the bankruptcy process. The ideal candidate will possess excellent organizational skills, a compassionate demeanor, and a strong commitment to accuracy. While prior legal experience is a plus, we are prepared to train a motivated individual who demonstrates a strong work ethic and a desire to learn. This is an on-site position vital to the smooth operation of our bankruptcy practice.

Key Responsibilities

• Perform accurate and timely data entry for client information, case details, and financial documents into our legal management system.
• Assist attorneys and paralegals with document preparation, including petitions, schedules, and various court filings related to bankruptcy cases.
• Serve as a primary point of contact for clients, answering inquiries, scheduling appointments, and providing updates on their case status.
• Maintain organized physical and digital client files, ensuring all documentation is complete and easily accessible.
• Handle incoming and outgoing correspondence, including mail, email, and faxes.
• Process and track client payments and invoices.
• Assist with general office administrative tasks such as answering phones, greeting visitors, and ordering supplies.
• Follow up on outstanding documents or information required from clients or third parties.
• Adhere to all confidentiality protocols and legal ethical standards.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional data entry speed and accuracy.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Ability to handle sensitive information with discretion and maintain strict confidentiality.
• A compassionate and professional demeanor when interacting with clients, many of whom are in challenging financial situations.
• Ability to work effectively in a fast-paced office environment.

Preferred Qualifications

• Previous experience in an office administrative role, preferably within a legal setting.
• Familiarity with legal terminology, especially related to bankruptcy (Chapter 7, Chapter 13).
• Experience with legal practice management software (e.g., Clio, MyCase).
• Bilingual proficiency (English and Spanish) is a significant advantage.

Perks & Benefits

• Competitive hourly wage.
• Comprehensive health, dental, and vision insurance.
• Paid time off and holidays.
• 401(k) retirement plan with company match.
• Opportunities for professional development and growth within the firm.
• Supportive and collaborative team environment.
• Convenient office location with access to public transportation.

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