About the Company
ACT Health Services is dedicated to providing high-quality healthcare and community health services to the residents of the Australian Capital Territory. As a vital part of the public service, we strive to create a healthier community through compassionate care, innovative programs, and robust administrative support. Join our team and contribute to a healthier future for all.
Job Description
We are seeking a proactive and organised AO3 Administrative Assistant to join our Regional Health Department team in Gungahlin. This role is essential for ensuring the smooth operation of our office, providing comprehensive administrative support to a dynamic team of health professionals. You will be responsible for a variety of tasks that contribute directly to the efficiency and effectiveness of our department, making a tangible difference in the delivery of community health services. This position offers a fantastic opportunity to develop your administrative skills within a supportive public service environment, gaining valuable experience in the healthcare sector.
Key Responsibilities
- Provide administrative support to the Regional Health Department team, including managing calendars and scheduling appointments.
- Draft, format, and proofread correspondence, reports, and other documents.
- Maintain accurate and organised electronic and physical filing systems.
- Handle incoming and outgoing communications, including phone calls and emails, directing inquiries appropriately.
- Coordinate and prepare for meetings, including minute-taking and distribution of agendas.
- Assist with data entry and maintain various databases with up-to-date information.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and expense claims for departmental staff.
- Ensure compliance with departmental policies and procedures.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent written and verbal communication skills.
- Strong organisational abilities and attention to detail.
- Ability to manage multiple tasks and prioritise effectively.
- Demonstrated ability to work independently and as part of a team.
- Basic data entry and record-keeping skills.
Preferred Qualifications
- Previous experience in an administrative or office support role, preferably within a government or healthcare setting.
- A Certificate III or IV in Business Administration or a related field.
- Familiarity with public sector administrative procedures and protocols.
Perks & Benefits
- Generous superannuation contributions.
- Professional development and training opportunities.
- Flexible work arrangements (where applicable).
- Employee assistance program (EAP).
- Access to health and wellbeing programs.
- Supportive and collaborative team environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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