About the Company
Coastal Events & Conference Management is a premier event planning and management firm dedicated to creating seamless and impactful corporate experiences. Based in the vibrant coastal city of Warrnambool, we specialize in delivering high-quality conferences, seminars, and corporate gatherings that exceed our clients’ expectations. Our team is passionate about attention to detail, professional execution, and fostering a collaborative and supportive work environment.
Job Description
We are seeking an enthusiastic and highly organized Conference Assistant to join our growing team in Warrnambool. This is an excellent entry-level opportunity for individuals looking to start a career in event management, with full training provided. As a Conference Assistant, you will play a crucial role in supporting the planning, setup, and execution of various corporate events. Your main duties will involve assisting event managers, coordinating logistics, preparing event materials, and ensuring a professional and welcoming atmosphere for all attendees. A neat and professional appearance is essential as you will often be the first point of contact for our clients and their guests.
Key Responsibilities
- Assist Event Managers with all phases of event planning and execution.
- Prepare conference rooms and event spaces, including setting up AV equipment, seating arrangements, and décor.
- Manage registration desks and welcome attendees with a professional and friendly demeanor.
- Distribute event materials, name badges, and informational packets.
- Provide on-site support during events, addressing attendee inquiries and resolving minor issues promptly.
- Coordinate with catering staff, technical support, and other vendors to ensure smooth operations.
- Maintain inventory of event supplies and equipment.
- Assist with post-event clean-up, breakdown, and storage.
- Perform administrative tasks such as data entry, scheduling, and correspondence.
Required Skills
- Exceptional organizational and time management abilities.
- Strong interpersonal and communication skills, both written and verbal.
- Proficiency in basic computer applications (Microsoft Office Suite).
- A professional and neat appearance, suitable for corporate environments.
- Ability to work effectively in a fast-paced team environment.
- Proactive attitude and a strong willingness to learn and take initiative.
- Reliability and punctuality.
- Physical ability to lift up to 10kg and stand for extended periods during events.
Preferred Qualifications
- Previous experience in a customer service, hospitality, or administrative role (even part-time or volunteer).
- A passion for event planning and a keen eye for detail.
Perks & Benefits
- Comprehensive on-the-job training and mentorship program.
- Opportunities for career advancement within a growing company.
- Supportive and collaborative team environment.
- Exposure to diverse corporate events and industries.
- Paid annual leave and sick leave.
- Contribution to superannuation.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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