About the Company
Latrobe City Council is dedicated to serving the community of the Latrobe Valley. We strive to create a vibrant, inclusive, and sustainable region by delivering essential services, fostering local development, and supporting community initiatives. Our Community Services department plays a vital role in enhancing the well-being and quality of life for our residents through various programs and support networks.
Job Description
Latrobe City Council is seeking a highly organized and proactive Administrative Officer to join our Community Services team in Traralgon. In this crucial role, you will provide comprehensive administrative support, ensuring the efficient operation of our community programs and services. You will be the backbone of our team, handling a variety of tasks from managing inquiries and scheduling appointments to preparing important documentation and maintaining records. This position offers the opportunity to contribute directly to the well-being of the Latrobe community in a supportive and dynamic environment.
Key Responsibilities
- Provide general administrative support to the Community Services team, including data entry, filing, and record keeping.
- Manage incoming calls, emails, and visitor inquiries, directing them to the appropriate staff member or department.
- Assist with the preparation of reports, presentations, and correspondence.
- Coordinate meetings, including scheduling, room bookings, minute-taking, and distribution of agenda/minutes.
- Maintain and update databases and information systems accurately.
- Process invoices, purchase orders, and other financial documentation in accordance with council procedures.
- Support the coordination of community events and programs as required.
- Ensure confidentiality and privacy of all sensitive information.
Required Skills
- Proven administrative or office support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities with attention to detail.
- Ability to work independently and as part of a team.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
Preferred Qualifications
- Certificate III or IV in Business Administration or a related field.
- Previous experience working in a local government or community services environment.
- Familiarity with council-specific software or record management systems.
Perks & Benefits
- Competitive salary and superannuation.
- Generous leave entitlements.
- Access to professional development and training opportunities.
- Supportive and collaborative team environment.
- Opportunity to make a tangible difference in the local community.
- Employee assistance program.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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