About the Company
Greystar is a leading, fully integrated real estate company offering expertise in investment management, development, and property management of rental housing properties globally. Operating across multiple countries, we are committed to providing world-class service and exceptional living experiences. Our values are centered on integrity, respect, and innovation, fostering a culture where our team members can thrive and contribute to vibrant communities.
Job Description
We are seeking a dedicated and organized HOA (Homeowners Association) Administrator to join our property management team in Tampa, Florida. This full-time, on-site position operates during standard office hours, Monday through Friday. The successful candidate will be the primary point of contact for homeowners, board members, and vendors, ensuring the smooth and efficient operation of assigned homeowner associations. You will play a crucial role in maintaining strong community relations, managing administrative tasks, and supporting the overall goals of the HOA.
Key Responsibilities
- Serve as the primary point of contact for HOA inquiries from residents, board members, and vendors, responding promptly and professionally.
- Coordinate and schedule HOA meetings, prepare agendas, record minutes, and distribute meeting materials.
- Assist with the preparation and distribution of HOA communications, including newsletters, notices, and policy updates.
- Maintain accurate and organized HOA records, including homeowner files, vendor contracts, and financial documents.
- Process service requests and work orders, ensuring timely follow-up and resolution with appropriate vendors or internal teams.
- Support the property manager in enforcing HOA rules and regulations, issuing notices, and tracking compliance.
- Assist with budget preparation and financial reporting by providing necessary documentation and data.
- Manage vendor relationships, including scheduling services, obtaining bids, and processing invoices.
- Contribute to a positive community environment through effective communication and conflict resolution.
- Handle general office administration tasks as needed to support the property management team.
Required Skills
- Proven administrative or office support experience, preferably within property management or a related field.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multitask, prioritize, and manage time effectively in a busy environment.
- Customer service-oriented mindset with a professional demeanor.
- High school diploma or equivalent.
Preferred Qualifications
- Associate's degree in Business Administration, Real Estate, or a related field.
- Experience with property management software (e.g., Yardi, AppFolio, TOPS).
- Knowledge of Florida HOA laws and regulations.
- Previous experience working with a Homeowners Association or similar community organization.
Perks & Benefits
- Competitive hourly wage with opportunities for growth.
- Comprehensive health, dental, and vision insurance.
- Paid time off and company holidays.
- 401(k) retirement plan with company match.
- Employee assistance program.
- Professional development and training opportunities.
- A supportive and collaborative work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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