About the Company
The Texas Department of Criminal Justice (TDCJ) is responsible for the statewide criminal justice system for adult offenders in Texas. Comprised of various divisions, including Parole, TDCJ is committed to public safety, rehabilitation, and effective administration of justice. Our Parole Division plays a crucial role in the reintegration of offenders into society while upholding stringent security protocols.
Job Description
We are seeking a dedicated and highly organized Parole Board Administrative Assistant to join our team in Lewisville, Texas. This secure position involves providing comprehensive administrative support to the Parole Board and its staff, ensuring the smooth and efficient operation of critical processes. The successful candidate will handle sensitive and confidential information with the utmost discretion, maintain meticulous records, and contribute to the vital work of public safety and offender supervision. This is an on-site role requiring a strong commitment to accuracy, confidentiality, and teamwork within a structured environment.
Key Responsibilities
- Manage and organize confidential case files and legal documents for parole hearings.
- Schedule meetings, hearings, and appointments for Parole Board members.
- Prepare, proofread, and distribute official correspondence, reports, and decisions.
- Maintain accurate records and databases related to parole cases and offender information.
- Serve as a point of contact for internal staff, other agencies, and external inquiries, exercising professional judgment and discretion.
- Assist with data entry, file management, and archiving of critical documents.
- Ensure compliance with all state and federal regulations concerning confidentiality and data security.
- Provide general administrative support, including answering phones, managing office supplies, and processing mail.
Required Skills
- Minimum of 12 months of administrative or clerical experience, preferably in a legal, government, or secure environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication abilities.
- Demonstrated ability to handle highly confidential information with integrity and discretion.
- Ability to work independently and as part of a team in a fast-paced, secure environment.
- High school diploma or GED equivalent.
Preferred Qualifications
- Associate's degree in Criminal Justice, Public Administration, or a related field.
- Experience with case management software or government database systems.
- Knowledge of criminal justice procedures, legal terminology, or parole processes.
- Bilingual proficiency (English/Spanish).
Perks & Benefits
- Comprehensive State of Texas employee benefits package, including health, dental, and vision insurance.
- State-funded retirement plans (ERS).
- Generous paid time off (vacation, sick leave, holidays).
- Opportunities for professional development and career advancement within the state system.
- Stable and secure employment in a vital public service role.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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