About the Company
The City of Portland is committed to serving its vibrant community through effective governance, innovative public services, and fostering an inclusive and sustainable urban environment. We are dedicated to upholding the highest standards of public service and providing a workplace that values diversity, equity, and continuous professional growth for all employees.
Job Description
We are seeking a highly organized and proactive Public Sector Events Logistics Assistant to support the Portland City Council. In this crucial role, you will be instrumental in the successful planning and execution of a wide array of public meetings, community forums, outreach events, and special projects. This position requires exceptional attention to detail, strong communication skills, and the ability to thrive in a dynamic, fast-paced government setting. You will work closely with City Council members, staff, and external partners to ensure all logistical aspects of events are seamlessly managed, contributing directly to civic engagement and transparent governance.
Key Responsibilities
- Coordinate venue bookings, setup, and teardown for City Council meetings and public events.
- Manage event supplies, equipment, and materials, ensuring availability and proper functioning.
- Assist with scheduling and confirming attendance for participants, speakers, and special guests.
- Prepare and distribute event-related documents, agendas, presentations, and informational packets.
- Provide on-site support during events, including registration, technical assistance, and guest relations.
- Liaise with internal departments (e.g., IT, facilities, communications) for event-specific needs.
- Maintain accurate records of event details, attendance, and expenditures.
- Support post-event activities, including feedback collection and reporting.
- Handle inquiries from the public regarding event details and accessibility arrangements.
Required Skills
- Exceptional organizational and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to work effectively both independently and as part of a team.
- Demonstrated problem-solving skills and a proactive approach.
- Capability to manage multiple tasks and deadlines in a dynamic environment.
- Commitment to public service and understanding of governmental processes.
Preferred Qualifications
- Associate's degree in Public Administration, Communications, Event Management, or a related field.
- One year of experience in administrative support, event coordination, or a public-facing role.
- Familiarity with local government operations and public sector events.
- Experience working with diverse community groups and stakeholders.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off, including holidays, vacation, and sick leave.
- Participation in a robust public employee retirement system.
- Opportunities for professional development and training.
- Employee assistance programs and wellness initiatives.
- Public transit subsidies and commuter benefits.
- A supportive work environment focused on community impact.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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