About the Company
The City of Phoenix is dedicated to serving its vibrant community through efficient public services and fostering a thriving urban environment. As one of the largest cities in the United States, we are committed to excellence, innovation, and providing a supportive workplace for our diverse team members. Join us in making a difference in the lives of Phoenix residents every day.
Job Description
We are seeking a highly motivated and detail-oriented individual to join our administrative team as an Entry Level Local Council Invoice Processor. This is an excellent opportunity for someone looking to start their career in public administration and gain valuable experience in financial processing within a municipal setting. No prior experience is required, as comprehensive training will be provided to ensure your success in this vital role. You will be responsible for accurately processing invoices, maintaining financial records, and supporting various administrative functions critical to the city’s operations.
Key Responsibilities
- Receive, review, and process invoices for various city departments and vendors.
- Verify accuracy of invoice data, including vendor details, amounts, and coding.
- Enter invoice information into the city's financial management system with precision.
- Reconcile discrepancies by communicating with vendors and internal departments.
- Maintain organized and confidential digital and physical financial records.
- Assist with month-end closing procedures related to invoice processing.
- Respond to inquiries regarding invoice status and payment information.
- Support general administrative tasks as needed within the department.
- Adhere to all financial policies, procedures, and regulatory guidelines.
Required Skills
- High School Diploma or GED equivalent
- Strong attention to detail and accuracy
- Basic computer proficiency (Microsoft Office Suite)
- Excellent organizational and time management skills
- Ability to work independently and as part of a team
- Effective written and verbal communication skills
- Willingness to learn new software and financial processes
- A strong sense of integrity and confidentiality
Preferred Qualifications
- Some coursework in business administration, accounting, or a related field
- Familiarity with data entry or record-keeping systems
- Experience in a customer service or office environment (any industry)
Perks & Benefits
- Comprehensive health, dental, and vision insurance
- Paid time off (vacation, sick leave, holidays)
- Retirement plan options (pension and 401k/457 plans)
- Tuition reimbursement program
- Employee assistance program
- Professional development and training opportunities
- Supportive and collaborative work environment
- Public service loan forgiveness eligibility (for qualifying employees)
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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