About the Company
Riverina Professional Solutions is a dynamic and client-focused firm providing comprehensive administrative and support services to a diverse portfolio of professional clients across various industries. We are committed to excellence, efficiency, and fostering a collaborative, supportive environment for our remote team members. Our mission is to empower our clients’ success through unparalleled organizational support.
Job Description
We are seeking a highly organized, proactive, and detail-oriented WFH Executive Secretary to provide comprehensive administrative support to senior leadership within our professional services firm. This is a 100% remote position, offering the flexibility to work from your home office while being an integral part of a thriving team. The successful candidate will be a critical point of contact, managing calendars, communications, and projects with discretion and professionalism. This role requires exceptional time management skills, the ability to anticipate needs, and a strong proficiency in remote collaboration tools.
Key Responsibilities
- Manage complex calendars and schedule appointments, meetings, and conferences.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain digital files and records, ensuring confidentiality and accessibility.
- Coordinate travel arrangements and process expense reports.
- Act as a primary point of contact for internal and external stakeholders, screening calls and emails.
- Assist with project coordination and follow-up on action items.
- Conduct research and compile data as needed for various projects.
- Support the preparation of agendas and minutes for meetings.
- Proactively identify and address administrative challenges, offering solutions.
- Ensure timely and accurate completion of all administrative tasks.
Required Skills
- Minimum 2 years of experience in an executive administrative or secretarial role.
- Exceptional written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong organizational and time management skills.
- High level of discretion and ability to handle confidential information.
- Reliable high-speed internet connection and a dedicated home office setup.
- Proficiency with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Experience working in a professional services environment (e.g., legal, finance, consulting).
- Familiarity with project management software.
- Experience supporting C-suite executives.
Perks & Benefits
- Competitive salary package.
- Fully remote work environment.
- Flexible working hours.
- Professional development opportunities.
- Supportive and collaborative team culture.
- Opportunity to work with diverse clients and projects.
- Home office stipend.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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