Surf Life Saving Admin – State Funded Support

About the Company

The Department of Local Government, Sport and Cultural Industries (DLGSC), through Sport and Recreation Western Australia, plays a crucial role in enhancing the quality of life for all Western Australians by supporting, developing, and promoting sport and recreation. We partner with various organisations, including Surf Life Saving WA, to ensure vibrant, active, and healthy communities. Joining our team means contributing to initiatives that make a real difference across the state, working in an environment that values community engagement, excellence, and teamwork.

Job Description

We are seeking a dedicated and organised Administrative Assistant to provide essential state-funded support for Surf Life Saving initiatives across Western Australia. This role involves comprehensive administrative coordination, data management, and communication support to ensure the smooth operation and successful delivery of programs aimed at coastal safety and community engagement. You will be an integral part of a team committed to supporting volunteers and staff who make a vital contribution to public safety on our beaches. This is an excellent opportunity for someone with strong organisational skills and a passion for community service to contribute to a meaningful cause within a supportive government department.

Key Responsibilities

• Provide administrative support for state-funded Surf Life Saving programs and projects.
• Manage and maintain program-related databases, records, and documentation.
• Coordinate meetings, prepare agendas, and distribute minutes for various committees and working groups.
• Assist with the preparation and submission of reports, grant applications, and acquittal documents.
• Process invoices, expense claims, and track budget allocations for specific projects.
• Handle general inquiries via phone and email, directing them to appropriate personnel when necessary.
• Prepare presentations, spreadsheets, and other documents using Microsoft Office Suite.
• Liaise effectively with internal departments, Surf Life Saving WA representatives, and external stakeholders.
• Support the planning and execution of events, workshops, and training sessions.
• Maintain confidentiality and handle sensitive information with discretion.

Required Skills

• Proven administrative experience, ideally within a government or non-profit setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities with attention to detail.
• Ability to work both independently and as part of a team.
• Demonstrated ability to manage multiple tasks and prioritise effectively.
• Experience with database management and record-keeping.

Preferred Qualifications

• Relevant qualification in Business Administration or a related field.
• Familiarity with the operations or mission of Surf Life Saving Australia/WA.
• Experience working with state government funding guidelines and reporting.
• Knowledge of sport and recreation sector operations in Western Australia.

Perks & Benefits

• Competitive salary and superannuation contributions.
• Generous leave entitlements, including personal and annual leave.
• Opportunities for professional development and training.
• Supportive and collaborative team environment.
• Opportunity to contribute to a vital community service.
• Flexible work arrangements may be considered.
• Access to employee assistance programs.

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