About the Company
The Government of Ontario is dedicated to serving the public and upholding justice through various ministries and agencies. Our Ministry of the Solicitor General plays a crucial role in maintaining public safety and rehabilitation within the community. We are committed to fostering a supportive and inclusive environment, offering significant opportunities for professional growth and development to all our employees, especially those starting their careers.
Job Description
Are you looking to kickstart a meaningful career where you can make a real difference in your community? We are seeking enthusiastic and dedicated individuals to join our team as a Trainee Probation Office Administrator. This entry-level position offers comprehensive training, providing you with all the necessary skills and knowledge to excel in a vital administrative role within the provincial probation services. You will support probation officers, manage critical documentation, and contribute to the smooth operation of our office, playing an essential part in the justice system. No prior experience is required; we are looking for individuals with a strong work ethic, excellent organizational skills, and a commitment to public service.
Key Responsibilities
- Provide administrative support to probation officers, including scheduling appointments and managing correspondence.
- Maintain accurate and confidential client files and databases.
- Process and organize various legal and administrative documents.
- Answer phone calls and greet visitors, providing professional and courteous service.
- Assist with data entry and report generation as required.
- Support general office operations, ensuring an efficient and organized work environment.
- Learn and adhere to all provincial policies and procedures related to probation services.
- Collaborate effectively with team members and other stakeholders.
- Undertake specific training modules to develop administrative and justice system knowledge.
Required Skills
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in basic computer applications (e.g., Microsoft Office Suite).
- A keen eye for detail and accuracy.
- Ability to work effectively both independently and as part of a team.
- High level of integrity and discretion when handling confidential information.
- A positive attitude and willingness to learn and adapt.
- Commitment to public service and community safety.
Preferred Qualifications
- Post-secondary education in office administration, legal studies, or a related field (not required, but an asset).
- Experience in customer service or a public-facing role.
- Familiarity with government or legal administrative processes.
Perks & Benefits
- Comprehensive paid training program.
- Competitive salary and benefits package.
- Defined benefit pension plan.
- Opportunities for career advancement within the public service.
- Supportive and collaborative work environment.
- Work-life balance initiatives.
- Paid vacation and sick leave.
- Employee assistance program.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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