About the Company
RMIT University is a global university of technology, design and enterprise. Our purpose is to create transformative experiences for our students, to prepare them for success in life and work, and to help shape the world. With campuses in Melbourne and Vietnam, and a learning hub in Barcelona, RMIT is a leader in technology and design education, and a pioneer in applied research. We are committed to fostering an inclusive and supportive environment for our staff and students.
Job Description
We are seeking a dedicated and proactive University Admin Assistant to join our Tertiary Public Sector team. This entry-level role is perfect for an organised individual looking to start a career in higher education administration. You will provide essential administrative support, ensuring the smooth operation of daily departmental activities. Full training will be provided to help you excel in this dynamic environment, contributing to the vital functions of a leading university.
Key Responsibilities
- Manage and coordinate office supplies, equipment, and resources.
- Handle incoming and outgoing correspondence, including emails and mail.
- Assist with scheduling appointments, meetings, and events.
- Maintain accurate records and databases, ensuring data integrity and confidentiality.
- Prepare documents, presentations, and reports as required.
- Provide front-line customer service and support to students, staff, and visitors.
- Support event planning and execution for departmental activities.
- Process administrative paperwork and forms with attention to detail.
- Collaborate with team members to ensure efficient workflow.
Required Skills
- Excellent organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication abilities.
- Ability to work effectively both independently and as part of a team.
- High level of attention to detail and accuracy.
- Proactive and eager to learn new systems and processes.
- Ability to maintain confidentiality and handle sensitive information.
Preferred Qualifications
- Prior experience in an administrative or customer service role (volunteer or paid).
- A relevant Certificate III or IV in Business Administration.
- Familiarity with university environments or public sector operations.
Perks & Benefits
- Generous superannuation contributions.
- Access to professional development and training programs.
- Discounted tertiary education for staff and family.
- Health and wellbeing programs.
- On-site fitness facilities and cafes.
- Flexible work arrangements where applicable.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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