About the Company
Sheehan Phinney Bass + Green LLP is a full-service business law firm with a national reputation for providing exceptional legal services. With a deep commitment to our clients and communities, we pride ourselves on fostering a collaborative and supportive environment where legal professionals can thrive. We represent a diverse range of clients, from individuals and small businesses to Fortune 500 companies, offering sophisticated legal solutions across various practice areas, including estate planning and probate.
Job Description
We are seeking a dedicated and detail-oriented Probate Assistant to join our esteemed Estate Planning & Probate team in Portsmouth, NH. The successful candidate will provide comprehensive administrative and legal support to attorneys specializing in probate and estate administration matters. This role requires a strong understanding of legal processes, excellent organizational skills, and the ability to handle sensitive information with discretion. You will be instrumental in ensuring the efficient progression of probate cases, from initial client intake through final estate distribution, contributing significantly to our clients’ peace of mind during challenging times.
Key Responsibilities
- Prepare and draft probate pleadings, petitions, orders, and other legal documents for attorney review.
- Assist with the preparation and filing of probate court documents, ensuring adherence to all deadlines and procedural requirements.
- Manage and organize client files, both physical and electronic, maintaining strict confidentiality.
- Communicate professionally with clients, court personnel, financial institutions, and other parties involved in estate matters.
- Assist in the discovery and valuation of estate assets and liabilities.
- Maintain attorney calendars, schedule appointments, and coordinate meetings.
- Conduct legal research as directed by attorneys.
- Process invoices, expense reports, and maintain accurate billing records.
- Provide general administrative support to the probate team as needed.
Required Skills
- Minimum 2 years of experience as a legal assistant or paralegal, preferably in probate, estate planning, or real estate law.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with legal research tools (e.g., Westlaw, LexisNexis).
- Excellent written and verbal communication skills.
- Strong organizational skills and meticulous attention to detail.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Discretion and ability to handle confidential information.
- Working knowledge of legal terminology and court procedures.
Preferred Qualifications
- Associate's degree or paralegal certificate from an ABA-approved program.
- Experience with case management software (e.g., Clio, MyCase).
- Understanding of New Hampshire probate court rules and procedures.
- Notary Public commission.
Perks & Benefits
- Competitive salary and performance bonuses.
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company match.
- Generous paid time off and paid holidays.
- Life and disability insurance.
- Professional development and continuing education opportunities.
- Employee assistance program.
- Collaborative and supportive work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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