About the Company
Hays is a leading global professional recruiting group, the expert at recruiting qualified, professional and skilled people worldwide. We operate across a wide range of specialised industries and professions. Recognising the evolving landscape of work and the need for flexible solutions, Hays is committed to connecting talented individuals with opportunities that fit their lifestyles. We believe in fostering inclusive work environments and empowering individuals to thrive professionally while maintaining work-life balance.
Job Description
Are you a highly organised and proactive individual seeking a flexible, part-time role that perfectly complements your family commitments? Hays is seeking a Virtual Administrative Assistant to provide crucial support to our internal teams and external clients. This 100% remote position is ideal for parents looking to re-enter the workforce, seeking a flexible schedule, or simply desiring a role that can be managed from home. You will play a vital role in ensuring smooth operations, managing communications, and handling various administrative tasks, all from the comfort of your home office. Full training will be provided to ensure your success in this dynamic virtual environment.
Key Responsibilities
- Manage and organise calendars, schedule appointments, and coordinate meetings for team members and clients.
- Prepare and format documents, reports, and presentations using Microsoft Office Suite.
- Handle incoming and outgoing communications, including email correspondence and phone calls.
- Maintain digital filing systems, ensuring accuracy and easy retrieval of information.
- Assist with data entry and management of client or candidate databases.
- Support project coordination and tracking, ensuring deadlines are met.
- Undertake general administrative duties to support the efficient operation of the team.
- Prioritise tasks effectively to manage multiple assignments concurrently.
Required Skills
- Excellent communication skills, both written and verbal.
- Strong organisational and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and as part of a virtual team.
- Reliable internet connection and a dedicated home office setup.
- A proactive attitude and willingness to learn new systems and processes.
- Attention to detail and a high level of accuracy.
- Problem-solving aptitude.
Preferred Qualifications
- Previous experience in an administrative or customer service role (informal or formal).
- Familiarity with virtual collaboration tools (e.g., Teams, Zoom).
- Experience working in a remote capacity.
- An understanding of basic office procedures.
Perks & Benefits
- Flexible part-time hours to fit around family commitments.
- 100% remote work opportunity.
- Comprehensive training and ongoing support.
- Competitive hourly rate.
- Opportunity to develop professional skills in a supportive environment.
- Join a globally recognised company.
- Contribution to a diverse and inclusive team.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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