About the Company
The Huntsville Municipal Records Department is dedicated to preserving and providing access to vital public information, fostering transparency and accountability within our community. We are a crucial resource for citizens, businesses, and government agencies, ensuring the accurate and efficient management of official records for the City of Huntsville.
Job Description
We are seeking a diligent and detail-oriented Public Records Assistant to join our team. This vital role involves processing, organizing, and maintaining official city records, ensuring compliance with state and federal public records laws. You will be responsible for assisting the public with requests for information, performing data entry, and supporting the overall operations of the department. This position offers stable daytime hours and an excellent pension plan, providing a rewarding career path for individuals committed to public service and information management.
Key Responsibilities
- Process and respond to public records requests in accordance with legal guidelines and department policies.
- Organize, classify, and file physical and electronic documents accurately.
- Assist citizens and internal staff with locating and accessing public information.
- Perform data entry and maintain databases with high levels of accuracy.
- Redact sensitive information from documents as required by law.
- Ensure the confidentiality and integrity of all records.
- Provide administrative support to the Records Management team.
- Assist in the digitization and archival of historical documents.
Required Skills
- High school diploma or GED.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Proficiency in basic computer applications (e.g., Microsoft Office Suite).
- Effective written and verbal communication skills.
- Ability to work independently and as part of a team.
- Customer service orientation.
Preferred Qualifications
- Associate's degree in Library Science, Public Administration, or a related field.
- 1-2 years of experience in an administrative or office environment, preferably with records management.
- Familiarity with public records laws and regulations (e.g., Alabama Open Records Act).
- Experience with document management systems or archival software.
Perks & Benefits
- Excellent government pension plan.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off (vacation, sick leave, holidays).
- Opportunities for professional development and training.
- Stable and supportive work environment.
- Daytime working hours (Monday-Friday).
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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