About the Company
The City of Edmond is dedicated to providing exceptional public services to its citizens. Our Police Department is committed to ensuring public safety and maintaining an organized, efficient record-keeping system essential to our operations. Joining our team means contributing to a vibrant community and working in a supportive, professional environment.
Job Description
The Police Records Clerk plays a vital role in the smooth operation of the Edmond Police Department. This on-site office position involves accurate and confidential management of sensitive police records, data entry, and providing administrative support. The successful candidate will be detail-oriented, possess strong organizational skills, and maintain the highest level of discretion. A thorough background check will be required for this position.
Key Responsibilities
- Accurately enter, retrieve, and maintain police reports, citations, warrants, and other official documents into database systems.
- Process requests for records from law enforcement personnel, other agencies, and the public in accordance with legal guidelines and department policies.
- Ensure the confidentiality and integrity of all sensitive information handled.
- Prepare and organize files for storage, archiving, and destruction.
- Answer phone calls and assist walk-in visitors with records-related inquiries.
- Perform general clerical duties including scanning, copying, and mailing documents.
- Assist with crime reporting and statistical data collection as needed.
- Verify accuracy of information in records and correct discrepancies.
Required Skills
- High school diploma or GED.
- Minimum 1 year of administrative or office support experience.
- Proficient in data entry with a high degree of accuracy and speed.
- Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational skills and attention to detail.
- Ability to maintain strict confidentiality regarding sensitive information.
- Effective verbal and written communication skills.
- Ability to pass a comprehensive background check.
Preferred Qualifications
- Associate's degree in Criminal Justice, Public Administration, or a related field.
- Experience working in a law enforcement agency or government office.
- Familiarity with records management systems specific to police departments.
- Knowledge of local, state, and federal laws pertaining to recordkeeping and information release.
Perks & Benefits
- Comprehensive medical, dental, and vision insurance.
- Paid time off (vacation, sick leave, holidays).
- Oklahoma Public Employees Retirement System (OPERS).
- Life and disability insurance.
- Employee assistance program.
- Opportunities for professional development.
- Stable and supportive work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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