About the Company
Telstra Corporation Ltd. is Australia’s leading telecommunications and technology company, offering a wide range of services including mobile, internet, entertainment, and business solutions. We connect millions of Australians every day and are committed to innovation, customer experience, and fostering a dynamic work environment. Our dedication to digital transformation extends to our workforce, embracing remote and flexible work models to attract the best talent.
Job Description
Are you an exceptionally organized and proactive administrative professional with a knack for leadership and remote team coordination? Telstra Corporation Ltd. is seeking a dedicated Virtual Admin Lead to oversee our remote administrative operations. This pivotal role ensures the seamless functioning of our distributed teams by managing administrative tasks, optimizing workflows, and supporting our remote workforce. As a 100% remote position, you will play a crucial role in maintaining high levels of efficiency and communication across various departments from anywhere in Australia. You will be instrumental in leading a team of remote administrative assistants, setting best practices, and implementing innovative solutions to enhance productivity and collaboration in a virtual setting.
Key Responsibilities
- Lead and manage a team of remote administrative assistants, providing guidance, mentorship, and performance feedback.
- Develop, implement, and optimize remote administrative procedures, policies, and best practices.
- Oversee complex scheduling, calendar management, and virtual meeting coordination for senior staff and executive teams.
- Manage and maintain robust document control systems, ensuring accuracy, accessibility, and compliance with company standards.
- Facilitate efficient internal communications and information flow across diverse remote teams and departments.
- Provide high-level administrative support for various projects, including research, data compilation, and report generation.
- Onboard new remote administrative staff, ensuring comprehensive training and integration into company systems and culture.
- Identify, evaluate, and implement new tools and technologies to enhance remote administrative efficiency and team collaboration.
- Act as a central point of contact for administrative queries and support needs within the remote team.
Required Skills
- Minimum of 3 years of proven experience in an administrative or executive assistant role.
- Demonstrated leadership or supervisory experience in a team-based environment.
- Exceptional organizational skills, attention to detail, and ability to manage multiple priorities effectively.
- Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) or Microsoft 365 applications.
- Strong verbal and written communication abilities, with a focus on clarity and professionalism.
- Ability to work independently, exercise sound judgment, and maintain high productivity in a remote environment.
- Proactive problem-solving aptitude and a keen ability to anticipate needs.
Preferred Qualifications
- Previous experience working in a fully remote or hybrid work setting.
- Experience with project management software (e.g., Asana, Trello, Jira).
- Certification in office administration, business management, or a related field.
- Familiarity with operations within the telecommunications or technology industry.
Perks & Benefits
- Competitive annual salary and performance-based bonuses.
- Comprehensive health and wellness programs for you and your family.
- Flexible 100% remote work environment, allowing for work-life balance.
- Extensive professional development and career growth opportunities within a leading organization.
- Generous annual leave and personal leave entitlements.
- Employee discounts on Telstra products and services.
- Access to an Employee Assistance Program (EAP) for personal and professional support.
- Supportive and collaborative team culture, fostering innovation and teamwork.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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