About the Company
The City of Coral Gables Police Department is dedicated to ensuring the safety and well-being of our community through professional law enforcement and exceptional public service. We pride ourselves on our commitment to integrity, respect, and excellence, working closely with residents and businesses to maintain a high quality of life. Joining our team means becoming an integral part of a respected organization that values its employees and the vital role they play in supporting our mission.
Job Description
We are seeking a diligent and detail-oriented Police Records Clerk to join our administrative team. This critical office-based role involves managing and maintaining official police records, ensuring accuracy, confidentiality, and compliance with all relevant regulations. The successful candidate will perform various clerical duties, including data entry, file management, responding to information requests, and assisting the public and other agencies. A thorough background check is required for this position.
Key Responsibilities
- Process, organize, and maintain police reports, citations, and other official documents.
- Perform accurate data entry into departmental record management systems.
- Respond to public and inter-agency requests for information in accordance with legal guidelines.
- Ensure strict confidentiality and security of all sensitive information and records.
- Assist with redaction of documents for public disclosure.
- Prepare reports, correspondence, and other documents as required.
- Maintain organized filing systems, both physical and electronic.
- Provide administrative support to various departmental units.
- Assist with front desk duties and answer phone calls as needed.
Required Skills
- High school diploma or GED equivalent.
- Minimum of 1 year of administrative or office support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication abilities.
- Ability to maintain strict confidentiality.
- Capacity to pass a comprehensive background check, including criminal history and drug screening.
- Ability to work effectively in an office environment and handle multiple tasks.
Preferred Qualifications
- Associate's degree in Criminal Justice, Public Administration, or a related field.
- Previous experience in a law enforcement agency or legal setting.
- Knowledge of police terminology and record-keeping procedures.
- Bilingual proficiency (English/Spanish).
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- Paid time off (vacation, sick leave, holidays).
- Participation in a robust retirement plan.
- Life insurance and disability benefits.
- Opportunities for professional development and training.
- Employee assistance program.
- Stable and supportive work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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