About the Company
Eastern Shore Records Management is a leading provider of secure and efficient information management solutions for businesses and government agencies across Atlantic Canada. With a commitment to accuracy, confidentiality, and client satisfaction, we specialize in the meticulous organization, storage, and retrieval of critical documents and data. Our team is dedicated to supporting the seamless flow of information, ensuring compliance, and delivering exceptional service. Join a company that values its employees and offers long-term career stability.
Job Description
Eastern Shore Records Management is seeking a diligent and organized Public Records Assistant to join our growing team in Halifax. This full-time, on-site position offers stable daytime hours and an excellent pension plan, making it an ideal opportunity for individuals seeking a secure and rewarding career. The successful candidate will play a crucial role in maintaining the integrity and accessibility of various public and client records, ensuring compliance with established protocols and legal requirements. If you have a keen eye for detail and a commitment to accuracy, we encourage you to apply.
Key Responsibilities
- Accurately sort, file, and retrieve physical and digital public records.
- Maintain and update record-keeping systems and databases.
- Assist in preparing documents for scanning, archiving, and destruction, adhering to retention schedules.
- Respond to requests for information and records from authorized personnel and clients.
- Ensure the confidentiality and security of all sensitive information.
- Perform quality control checks on filed documents and data entries.
- Provide administrative support as needed to the records management team.
Required Skills
- Proficiency in basic office software (e.g., MS Office Suite).
- Strong organizational and time management abilities.
- Excellent attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Discretion and respect for confidentiality.
- Basic understanding of record-keeping principles.
Preferred Qualifications
- Post-secondary education in office administration, library sciences, or a related field.
- Experience with records management software or database systems.
- Knowledge of privacy regulations (e.g., FOIPOP, PIPEDA).
- Previous experience in a legal, government, or records management environment.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Excellent employer-contributed pension plan.
- Generous paid time off and holidays.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Employee assistance program.
- Stable daytime working hours.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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