About the Company
Caledonian Legal Support Services is a specialist provider of administrative and logistical support to legal professionals and the justice system across Scotland. We pride ourselves on our discretion, efficiency, and unwavering commitment to supporting our clients with integrity. Our unique position within the legal landscape offers a challenging yet rewarding environment for dedicated individuals.
Job Description
We are seeking a diligent and detail-oriented Administrative Clerk to join our team in Glasgow. This role is crucial to the smooth operation of our services, providing essential administrative support within a fast-paced and unique industry. The successful candidate will be responsible for handling sensitive information, managing schedules, processing paperwork, and ensuring compliance with all relevant regulations. Shift work is an integral part of this position, requiring flexibility and reliability. If you are organized, discreet, and eager to contribute to a vital part of the legal support framework, we encourage you to apply.
Key Responsibilities
- Process and manage confidential client documentation with precision and discretion.
- Maintain accurate records and databases, ensuring data integrity and accessibility.
- Coordinate and schedule appointments, meetings, and interviews as required.
- Handle incoming and outgoing communications, including phone calls, emails, and postal correspondence.
- Prepare reports, memos, and other administrative documents.
- Monitor office supplies and place orders when necessary.
- Assist in maintaining compliance with all industry-specific regulations and company policies.
- Perform general office duties to ensure a professional and efficient working environment.
Required Skills
- Proven administrative or office support experience (minimum 12 months).
- Exceptional organizational and time management skills.
- High level of discretion and ability to handle sensitive information confidentially.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Ability to work effectively in a fast-paced, shift-based environment.
- Strong attention to detail and accuracy.
Preferred Qualifications
- Previous experience in a legal, financial, or other regulated administrative setting.
- Understanding of the Scottish legal or justice system.
- Experience with database management systems.
- Ability to problem-solve and adapt to varying situations.
Perks & Benefits
- Competitive salary and shift allowances.
- Comprehensive training and professional development opportunities.
- Generous paid time off and holiday entitlement.
- Company pension scheme.
- Access to employee assistance program.
- Opportunity to work in a unique and impactful industry.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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